International Congresses of Dipterology
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Council Minutes from ICD6
Provided here are the minutes of the Council meetings held during
the 6th International Congress of Dipterology, Fukuoka, Japan, 23–28
of the first Council Meeting at the Fukuoka Congress, held in Room
407 of the Fukuoka International Conference Center, on 23 September
2006 at 14.25 hours.
Yeates (Chairman), Neal Evenhuis (Vice Chairman), Adrian Pont
(Secretary), David Barraclough, Claudio Carvalho, James O’Hara,
Brian Wiegmann, Junichi Yukawa, Manuel Zumbado.
opening the meeting, David Yeates thanked Junichi Yukawa warmly
for his role in hosting ICD6, and Junichi Yukawa responded with
some words of welcome.
Apologies for absence were received from Marc Pollet,
Marion Kotrba and John Stoffolano.
Minutes of the last meeting in Brisbane were approved.
Proposed by Jim O'Hara, seconded by Junichi Yukawa.
The Secretary gave a brief report on his activities since
the last Congress, and raised again the subject of the
Council funds, which currently stand at GBP 79.63 (US$
149.81, Euros 118.12).
Neal Evenhuis suggested that the funds might be used to
fund a medal for distinguished services to dipterology,
along the lines of medals awarded in other entomological
disciplines. This gave rise to some discussion: how could
further funds be raised to make such an award appropriately
meaningful, would it not add complexity to ICD Council
procedures and even duplicate the Honorary Members of
Congress system already in place, would not the Council
funds, small as they are, be better combined with a sum
levied on all Congress participants to provide seed money
for the next Congress. It was agreed that Neal Evenhuis
would investigate further the practicalities of a medal
or some other form of recognition, and give some ideas
at the next meeting.
The Chairman presented a brief report, saying
that the ICD is represented at least in title on various
international scientific associations such as the IUBS;
the Encyclopedia of Associations: International Organizations
(IO) (published by Thomson Gale www.gale.com);
and the Yearbook of International Organizations (Union
of International Associations, Rue Washington 40, B-1050
Brussels, Belgium http://www.uia.org/).
The matter of representation at the next IUBS meeting
was deferred to "any other business".
Jim O'Hara was thanked for his excellent work with the
ICD website. He explained that the site is hosted by a
server at the University of Guelph at no charge.
Nominations for Honorary Membership were: Ev Schlinger,
proposed by David Yeates and seconded by Neal Evenhuis;
and Monty Wood, proposed by Jim O'Hara and seconded by
Manuel Zumbado. David and Jim spoke briefly about each
of the candidates, whose careers and achievements were
well known to all present.
Following a paper ballot, both were unanimously elected
as Honorary Members of the International Congresses of
Dipterology. Their election would be announced by the
Chairman at the opening plenary session of Congress.
Members of Council
Five members had reached the end of their term (Claudio
Carvalho, Dan Hagan, John Stoffolano, Brian Wiegmann,
Junichi Yukawa), and only Brian Wiegmann wished to remain
on Council for another period. The following were nominated
for Council membership:
Brian Wiegmann (USA). Proposed by Adrian Pont, seconded
by Claudio Carvalho.
Irina Brake (Germany). Proposed by Brian Wiegmann, seconded
by Neal Evenhuis.
Marcia Couri (Brazil). Proposed by Claudio Carvalho, seconded
by Adrian Pont.
Rudolf Meier (Singapore). Proposed by David Yeates, seconded
by Brian Wiegmann.
Thomas Pape (Denmark). Proposed by Manuel Zumbado, seconded
by Jim O'Hara.
Masaaki Suwa (Japan). Proposed by Junichi Yukawa, seconded
by Brian Wiegmann.
Shaun Winterton (Australia). Proposed by David Yeates,
seconded by Neal Evenhuis.
Following a paper ballot, Brian Wiegmann was re-elected
and the other six were elected as members of Council.
Their election would be announced by the Chairman at the
opening plenary session of Congress.
The question was raised as to how names were selected
for membership of Council. Was the process proactive or
reactive, i.e. did people put their names forward or were
they invited to put themselves forward. The Secretary
pointed out that the process was generally reactive: a
name would be suggested to himself or to the Chairman,
and then that person's agreement to being nominated would
be sought. It was again stressed that Council attempted
to have members representing a broad range of dipterological
interests, geographic regions and gender, and the fact
that most members of Council are systematists in the broadest
sense was actually a reflection of the Congress membership.
It was decided that the Chairman would again draw attention
to Council membership at the final plenary session, and
invite delegates who wished to serve on Council to put
their names forward for election at the 2010 Congress.
Neal Evenhuis was thanked for his work in compiling the
list of dipterists who have passed away since 1998, but
it was considered that the list was too long to read out
at the plenary session. It was decided to put it on a
notice board for people to read, and individual Workshop
organisers could then honour their dead in appropriate
fashion. It was also decided to post the list on the Congress
website, and to keep it updated. However, it was felt
that the opening plenary session would be an appropriate
time to announce the deaths of two Honorary Members of
Congress, Antony Downes (Canada) and Elmo Hardy (Hawaii,
USA), and to have one minute of silence in their memory.
from the 2002 Congress
The Chairman noted that the resolution concerning the
current state of biosystematics in South African museums
had received no response from the Ministry of Arts, Culture,
Science and Technology, and David Barraclough reported
that there had been no perceptible change in the situation
in South African museums.
of the Seventh International Congress of Dipterology, 2010
The Chairman pointed out that the submission of two bids
to host ICD7, from Costa Rica and from St Petersburg, reflected
well the vitality of dipterology. It was the most important
task of Council to take this decision, which was often extremely
difficult as every bid has considerable merit, and it was
important also to sound out the opinion of delegates. The
fact that there were bids from Costa Rica and St Petersburg
would be announced at the opening Plenary session, and delegates
would be invited to make their views known to Council members.
The bid for Costa Rica was proposed
by Manuel Zumbado:
Manuel gave a PowerPoint presentation,
and a summary of his proposal is given here. With only
two dipterists in Costa Rica, assistance would be needed
to organise the scientific programme, but domestic arrangements
(accommodation, transport, post-Congress tours, etc) could
be organised on the spot. Costa Rica is a small tropical
country with a stable political situation and a rich biodiversity.
25% of the country is dedicated to national parks and
nature reserves. It takes only 4 hours to drive from east
to west of the country. The Ramada Herradura Hotel on
the edge of San Jose would be the venue for the Congress.
It is 5 minutes drive from the airport and has a capacity
for 1200 people. There are several other hotels in the
vicinity which will offer a favourable rate for delegate
accommodation, and also a shopping mall. Reservations
can be made via the web. A local experienced travel agency
would take care of transport, excursions, field trips,
and there would be special rates for flights from the
USA to Costa Rica. The registration fee will be around
$300, maximally $350. There would be funding from the
Bureau of Tourism, and also support for students to travel.
August would be the best month, with a pleasant climate
and good possibilities for fieldwork. A deposit of $5000
would be needed to reserve the Congress centre, which
is equipped with state-of-the-art equipment for presentations.
INBIO was strongly supportive of the bid, and there would
be no problem securing collecting permits. Public transport
is good (buses, trains, rental cars). Costa Rica is bilingual,
Spanish and English.
The bid for St Petersburg was presented
briefly by Adrian Pont, based on information sent him
by Vadim Zaitzev:
St Petersburg is one of the most beautiful
cities in Europe, founded by Peter the Great in the early
18th century. It is served by Pulkova international airport
to the west, and a few kilometres further west is Peterhof,
Peter the Great's summer palace and now the focal point
of a small town which also houses the university faculties
and student accommodation. Peterhof is where the Congress
would be held. Adrian was able to give his impressions
of St Petersburg from visits in 2000 and 2001, but could
add little to the information given by Vadim. There is
a group of dipterists at the Zoological Institute, several
of whom would still be there in 2010, and there would
be no problem forming an organisation committee for the
scientific programme. The venue would be attractive for
the large number of Russian and European dipterists, for
whom travel outside Europe was financially impossible.
In the discussion that followed, Manuel was thanked for
his very detailed and comprehensive presentation. It was
generally felt that the St Petersburg presentation was
too sparse, with insufficient detail about accommodation
and costs. Some felt that a return of the Congress to
Europe was desirable; others that it was time to return
to the New World (for the first time since Guelph, 1994)
and to have a Neotropical location for the first time.
The question of the cost of St Petersburg for dipterists
from eastern Europe was raised, but was thought to be
no longer an issue.
The possibility was discussed of asking a dipterist to represent
ICD at the next IUBS meeting in Washington in May 2007.
It was felt that although there might be little to be gained
from this it was important for dipterology to be represented
on international bodies. It was decided to consult with
previous members of Council who had attended IUBS meetings
as to the merits of this, and to ask Chris Thompson if he
would be willing to represent ICD at the next IUBS meeting.
Neal Evenhuis asked if there would be
a notice board for messages for delegates, to which the
answer was affirmative. He also suggested that a list
of delegates registering for each ICD should be posted
on the web as the organisation of the Congress proceeded,
so that all could see who was intending to attend.
In concluding the meeting, the Chairman
asked that Council members should continue to be aware
of the need for new names to be proposed for Council membership
at the 2010 meeting.
meeting closed at 1620 hours.
of the second Council Meeting at the Fukuoka Congress, held in Room
407 of the Fukuoka International Conference Center, on 27 September
2006 at 12.15 hours.
thirteen Council members in Fukuoka were present, together with
David Yeates extended a welcome to the six
new members of Council, and also thanked Junichi on behalf
of all present for the superb organisation of the Congress.
Council now has its full complement of 15 members.
principal matter for discussion and decision was the location
of the next Congress, and Adrian Pont and Manuel Zumbado gave
brief resumés of their proposals for St Petersburg
and Costa Rica. Jim O'Hara also communicated the views of
Monty Wood, Honorary Member of the International Congresses
of Dipterology, who had visited St Petersburg in the 1990s.
and Manuel left the room, and a vote among the remaining members
of Council was taken. It was unanimously in favour of Costa
commenting on this decision, the Chairman pointed out that
it was already more than twelve years since a Congress had
been accessible in practice for the many dipterists from Russia
and eastern Europe, and that he was mindful of the need to
search for possible sources of financial support to enable
delegates from those countries to attend ICD7. Brian Wiegmann
offered to investigate the possibilities for this with the
NSF and other funding agencies in the USA. It was also felt
that a return to Europe for ICD8 (2014) would be appropriate.
matters raised were:
should have a theme, something that would draw the attention
of the general public to the Congress and to the activities
of dipterists (and of Diptera!), and that would also lead
to some cross-fertilisation from other scientific fields.
Examples could be conservation or climate change.
need for regular and close communication between organisers
and Council was stressed, so that Council could make appropriate
input into the organisational process.
should again be a student competition, as in Brisbane, as
this was not expensive and would encourage younger people
matter of a commemorative medal for high excellence of achievement
in dipterology was again briefly discussed. Neal Evenhuis
gave an outline of the possibilities and practicalities, and
undertook to formulate a proposal, including the setting up
of a committee to formulate criteria (whether of Council members
or others or both), and would send this out by e-mail. The
award would only be made at an ICD, and would be something
Yeates mentioned the items that he would be announcing at
the final plenary session, and alluded to the next Council
meeting, which would be at the International Congress of Entomology
in South Africa in 2008.
meeting closed at 1300 hours.
2 October 2006
First published on the Internet on 30 November 2006